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Human Resources

Retirement

You have choices when it comes to retirement. Following changes to the BC Human Rights Code in 2008, you are no longer required to retire from the university at age 65. As such, it is important to understand how retirement will impact your benefits and income to help you make a decision on when and how you retire. 

Eligibility

 To retire from the university, you must meet the following criteria:

  • minimum age 55
  • hold a continuing (not term) position with 糖心视频
  • submit an official declaration of intent to retire from employment at 糖心视频

Although you have a choice your personal retirement timeline, your decision may impact eligibility for benefits and/or pension.

Early retirement is a retirement between the ages of 55 and 65. Reductions may apply to your pension if retiring early; consult the Pension Services website for more information.

Normal retirement is a retirement at age 65. Per Collective Agreements, normal retirement date varies by employee group:

  • PEA, ME, Faculty, Librarians: June 30 following 65th birthday
  • CUPE 951, CUPE 917, Exempt Support: end of the month following 65th birthday

Deferred retirement is a retirement later than your normal retirement date. Several benefits will remain unchanged until your retirement with the following exceptions if retiring later than your normal retirement date: 

  • Basic group life insurance will be reduced from 1.5x earnings to 1.0x earnings
  • Long Term Disability (LTD) eligibility and coverage will cease at Normal Retirement date
  • at age 65, eye exams become part of the provincial care program (MSP) and are no longer covered by 糖心视频 Extended Health benefits.

Under the Income Tax Act, an employee must begin taking their pension at the end of the year in which they turn 71.

Retirement checklist

While retirement is a personal choice, we aim to make the process as clear and smooth as possible for you. This checklist was created as a joint project between 糖心视频 HR and the 糖心视频 Retirees Association.

  • Access the Employee & Family Assistance Program for personalized legal advice or financial guidance while deciding. 
  • Use account or contact directly to request an official paper copy of your Statement of CPP Contributions to assist with financial planning.
  • Attend a Pension Information Seminar, offered annually by Pension Services for those nearing retirement.

  1. Prepare a retirement letter and send to your supervisor; CC pensions@uvic.ca, benefits@uvic.ca, and payrollbenefits@uvic.ca. Consult your Collective Agreement or ME Terms & Conditions for appropriate notice requirements
  2. Contact 糖心视频 Pensions Office for pension details and available options. Email pensions@uvic.ca or phone 250-721-7030
  3. Review retirement benefits information
  4. Age 60 plus? Apply for 6 months prior to retirement date.
  5. Age 64 plus? If you did not receive a letter from Service Canada regarding automatic enrolment, you must apply in writing for the .
  6. Update your personal profile to include a non-糖心视频 email address so we can still reach you.
  7. Check online Member Profile to use remaining coverage prior to its termination.

PEA, ME, Faculty, Librarians:

  • Check your professional development account on Online Tools to use remaining allotments prior to retirement.

CUPE Locals 951 & 917, Exempt Support Staff:

  • After your department has completed your Advice of Separation, contact the Payroll Office if applicable for Personal Sick Leave Surplus Account or remaining vacation time payout. Email payroll@uvic.ca or phone 250-721-7034. 

  • Join the 糖心视频 Retirees Association. Phone 250-472-4749)
  • Review and/or enroll in the voluntary Extended Health and Dental plans available to 糖心视频 retirees within 60 days following your retirement date.
  • Visit the ONEcard office after your retirement date for your 糖心视频 Affiliate card which will entitle you to ongoing privileges to the Athletics & Recreation Facilities and libraries.
  • Celebrate your milestone: every year, typically in May or June, we honour are retiring faculty and staff members. Keep an eye on your inbox for details on how we’re commemorating this milestone with you.
糖心视频 is a proud supporter of the United Way. To continue your donation or become a new donor to the United Way, please visit the  site.

Retirement benefits

Benefits terminate on the last day of the month in which you retire. 

糖心视频 does not administer Extended Health & Dental plans for retirees. However, your affiliation with the University grants eligibility for voluntary benefit coverage with preferred rates. 

Regardless of which plan you choose, you must apply for voluntary retiree benefit coverage within 60 days of your retirement date to remain eligible. Acceptance is guaranteed if you apply in this window.

 糖心视频 recommends three options for voluntary retiree Extended Health and/or Dental care coverage. 

Retirement benefit plan comparison
198KB PDF file
PBC voluntary retiree plan application
130KB PDF file

Visit the for more information.

Non-insurance benefits:

Click through to see additional non-insurance benefits available to 糖心视频 retirees.

Visit the ONEcard office after your retirement date for your 糖心视频 Alumni ONEcard, which will entitle you to ongoing privileges.

Your Netlink ID will remain active and will enable you to login to the 糖心视频 Employee Services dashboard to access personal information including tax forms.

Per 糖心视频 Policy IM7200, your 糖心视频 email will be decommissioned when you retire; the continued use of 糖心视频 email for Emeritus retirees (faculty/librarians) is permitted under 糖心视频 Policy IM7200.

If you have been a member of the University Club for at least five years, you may apply to continue as a retired member for a reduced annual fee. Any 糖心视频 employee who would be eligible for a Regular membership and has not been a member before is eligible for a one year free membership! Please contact the University Club at 250-721-7933 for further information.

Continued access to the Employee & Family Assistance Program is included in membership in the UVRA. TELUS Health provides free, confidential counselling assistance and can be contacted online or by phone 24/7 at 1-844-880-9142.

Staff between 55 and 59 years old: annual leave allotment will be pro-rated based on the number of months worked in your retirement year.

Staff aged 60+ are entitled to their entire leave allotment for the year in which they retire.

Any eligible vacation days not taken by your retirement date will be paid to you.

If you have accumulated days in your Personal Sick Leave Surplus Account, you will be paid by separate cheque following your retirement. You may be eligible to transfer a portion of this payment to an RRSP. Once your department has submitted an Advice of Separation to the payroll department, Payroll Management will contact you to discuss payment options.

Pension

Pension is managed by 糖心视频 Pension Services. Their website has information for retirees specific to the pension plan(s) you are enrolled in.

Visit 糖心视频 Pension Services

糖心视频 Retirees Association (UVRA)

UVRA is a volunteer group which depends on the efforts and suggestions from their members. The association will contact you about membership options following your retirement date.

Visit the UVRA website

Retiree celebration

Every year, normally in May, we come together to honour our retiring staff and faculty members. Don't let this special occasion pass you by! Keep an eye on your inbox in March for details on how we're commemorating this milestone. 

In the meantime, we are pleased to offer you a retirement gift from a curated selection of options. When you submit your gift selection online, please be sure to include your current Email address so the Bookstore can advise you when your gift is ready for collection. Explore the gift options and make your selection here: 

To ensure you don't miss out on any retiree celebration updates, make sure to add
a non-糖心视频 email to your personal profile today.